OST (Offline Storage Table) files are used by Microsoft Outlook to store mailbox data offline. These files are particularly important in environments using Microsoft Exchange, Office 365, or IMAP accounts. However, situations such as server crashes, Exchange inaccessibility, or profile corruption may render the OST file unusable. In such cases, converting OST files to PST format becomes essential.
PST files are portable and can be imported easily into any Outlook profile. If you’re using Outlook 2016, 2013, 2019 or any versions of Microsoft Outlook. it is important to select the right offline OST to PST converter tool to ensure data integrity, security, and compatibility. This article guides you through everything you need to know about selecting the best offline OST to PST converter for Outlook 2016.
Why an User Need to Convert OST to PST?
Corrupted Outlook Profile: If your profile is corrupted, Outlook may not open the OST file, and a PST export may be the only way to retrieve data.
Deleted Exchange Account: When an Exchange server or mailbox is deleted, OST files become orphaned and require conversion to be accessed again.
Migration Purposes: For users switching computers or migrating data to a different Outlook version.
Data Backup: PST files serve as an easy backup for crucial mailbox data.
Accessibility: PST files can be opened independently, without a server or original Outlook profile.
Key Features to Look for in an Offline OST to PST Converter Tool
Complete Offline Functionality: Ensure the tool works completely offline. Some tools advertise themselves as offline but require an internet connection for activation or processing.
Works without internet: Ensure it doesn’t upload your data to external servers and keeps sensitive information secure.
Compatibility with Outlook 2016: Verify that the tool fully supports Outlook 2016 OST files. Many older tools may not handle newer encryption methods or folder structures introduced in Outlook 2016 and later.
User-Friendly Interface: An intuitive interface is vital. Look for tools that don’t require technical expertise and offer step-by-step guidance.
Selective Conversion Options: Sometimes you only need to convert certain folders (e.g., Inbox, Sent Items). Choose best tool, which offers folder selection, date-range filters and item-type filters (emails, contacts, calendars).
Preserves Data Integrity: This is critical. the tool should maintain original folder hierarchy, retain metadata like timestamps, sender/receiver info and convert attachments and inline images without corruption.
Support for Large OST Files: Outlook 2016 supports large mailboxes, so your OST files might be several GBs in size. Choose a tool that supports OST files over 50GB, doesn’t crash or slow down and offers batch conversion (for multiple OSTs).
Conversion Speed: Time is often critical. A well-optimized tool offers fast conversion, handles multiple files simultaneously and doesn’t compromise on quality for speed.
Free Trial or Demo Version: A reputable OST to PST converter tools offer a free demo to preview results.
Support and Documentation: Good customer support and clear documentation can save hours of frustration. Always look for 24/7 tech support, user guides and video tutorials.
Final Thoughts
Choosing the right offline OST to PST converter for Outlook 2016 isn’t just about selecting the most popular software. It’s about finding a balance between functionality, ease-of-use, data integrity, and security. In this regard, I would suggest you to use EmailsGuru OST to PST Converter. This tool have all the features, which I mentioned above.
If you deal with sensitive business emails or personal data, a secure offline solution is the best way to convert OST files to PST without compromising privacy or control. Take the time to evaluate each option, test the demo versions, and make an informed decision.
